Procedures are extremely important in any business. Not only do they help tell employees how and why a task is completed in a certain manner, but they can also help show that the company is compliant in regards to regulations as well. For this reason, having proper procedure management is a must in any business.
When it comes to procedures, there are a few things that auditors will look for first. For example, auditors will look to determine if the procedure was put through the proper approval process. Also, auditors will look to see if a system is in place that can objectively review a procedure. In order for businesses to answer these questions, proper documentation must be gathered.
One of the most difficult things about procedure management is keeping track of documentation. Since there are many ways that employees can correspond with one another, there are many documents that may surface in the process of developing and maintaining a procedure.
For example, while email correspondence may be available for one procedure, physical, paper documents may be available for another. Because of this, many companies choose to rely on specific software to keep track of all the documents related to the procedure process. Through this software, auditing procedures is a much simpler process.
Software can also benefit a company because it provides the ability to store procedures in a convenient location. Not only will this help to streamline the audit process, but it will also help ensure that procedures will be completed as directed.
To learn more about Accupoint’s comprehensive procedures management and document control functionality, contact us www.accupointsoftware.com or call us toll-free at 800.563.6250 to arrange for a platform demonstration.
Manufacturing today has come a long way in ensuring quality product is going out to their customers. Both manufacturers and service supply organizations are expected to maintain high quality standards. This is especially true in the petroleum and natural gas industries. By implementing our up to date compliance solutions, one can be assured of attaining and maintaining this goal. Whether you are a small company or large, global or local, we have the solution for you.
A lot of changes have been made in the petroleum and natural gas industries; new standards have been set and by using our Quality Management System you can stay ahead of the pack. With an effective Quality Management System in place, you assure your customers that everything is being done to produce the highest quality product. It is a competitive field; you need to show your customers, you can give them what they need to stay on top.
You will find Accupoint's compliance solutions are easy to integrate with all of your customers’ requirements into one simple cloud based program that can be accessed from anywhere. PC, smart phone, tablet, its there! Whether in the office or on the run, everything you need is at your fingertips. Keeping up to date with any changes is important in maintaining high standards; with alerts and email notifications you can ensure costly mistakes are avoided. So, next time someone says "get your head out of the clouds" tell them you're working, in the cloud.
Please contact us and request a demo. We are more than happy to demonstrate what we have, and how our compliance solutions can help your business.
Despite the bitterly cold, and blistering winter the Eastern Seaboard has just fought through, the mild and almost non-existent winter of the West Coast has the US using 30 percent less natural gas than we did last year. And now according to The Fiscal Times, "there is over 1,470 billion cubic feet of natural gas in storage." With the peak season over, improved natural gas pipelines, and this increase in supply, the US is experiencing the lowest price for natural gas in three years.
The improved pipeline situation is a result of new pipelines, and older ones being re-purposed, making it easier to get the gas where it needs to go at a fraction of the cost, and ultimately driving down the end price as well. The US Energy Information Administration claims, "The US natural gas pipeline network is a highly integrated transmission and distribution grid that transports natural gas to and from any where in the continental US. The grid is comprised of more than 210 natural gas pipeline systems, over 300 thousand miles of interstate and intrastate transmission pipelines, more than 11 thousand delivery points, 24 market centers or hubs, and 400 underground natural gas storage facilities."
It's likely that natural gas drillers, coal mining companies, and coal plant owners will be the hardest hit by the low prices, and will have to make strong and effective decisions to improve their operations in order to absorb some of the lost revenue. While consumers, and utilities that own their own power plants will come out ahead. It will be imperative for drilling companies to increase their productivity by deploying advanced technology, more efficient equipment, and smarter operating software systems. The natural gas industry certainly isn't going anywhere, and will most like come out of the price plummet situation more streamlined, effective, and prosperous. Please contact us today to increase your competitive edge with comprehensive quality management solutions that are designed to help companies optimize decision-making capabilities, and improve their bottom line while offering a flexible, cloud-based platform.
In recent years, a number of well-known companies have experienced high profile quality defects. These defects have led to negative media attention, impacting the public perception and financial health of the organizations. In looking for the root cause of these quality defects, it is important that to remember that the results are always a combination of process as well as management failures. Ultimately, management is the driver of the corporate quality culture.
As a result of these failures, management teams are starting to realize that quality not only comes from processes and equipment, but from motivated workers as well. Companies are finally embracing the idea that quality is everyone’s responsibility. Every level of the organization, from the CEO to the new hire on the floor, has a responsibility for the success or failure of the Quality Management System.
And while progress is being made, still more work needs to be done. Talk is cheap, and management’s message that “people are the lifeblood of the organization” needs to be backed up with tangible actions. Empowering employees with more responsibility in the quality of the product or service, makes good financial sense and goes a long way towards establishing a corporate culture where quality is an essential element of the overall business strategy. It also leads to employee engagement and accountability.
People fundamentally want to be acknowledged and appreciated for their contribution to the organization. They want to take pride in a job well done and be successful. Companies that encourage this culture are sure to outperform their competition.
To learn how Accupoint’s flexible QMS solutions can help impact your organization's quality culture, visit www.accupointsoftware.com or call us toll-free at 800.563.6250!
In today’s post, we would like to discuss one of the essential additions to Spec Q1-9th edition: Risk Assessment and Management.
With the Deepwater Horizon incident of 2010 still fresh in our minds, we are all aware of the consequences of failing to acknowledge and address risks. However, it’s also important to realize that catastrophic incidents are neither inevitable, nor something we should have to accept as we pursue operations. Correctly managing our technology and processes can allow us to mitigate risk without impacting productivity.
To begin, let’s take a look at the requirements of Spec Q1-9th edition standard:
The organization shall maintain a documented procedure to identify and control risk associated with impact on delivery and quality of product. The procedure shall identify the techniques, tools, and their application for risk identification, assessment, and mitigation.
Risk assessment associated with product delivery shall include:
a) facility/equipment availability and maintenance; and
b) supplier performance and material availability/supply
Risk assessment associated with product quality shall include
c) delivery of non-conforming product
d) availability of competent personnel
Records of risk assessment and management including actions taken shall be maintained.
Spec Q1 emphasizes the importance of managing the risks related to facilities, equipment, materials, non-conformities, and personnel. So let’s explore the concept of risk management more fully, and review some composite factors that have been identified in past incidents:
1. Lack of Commitment-. Management sets the tone and culture of an organization, and there is a strong correlation between the level of managerial commitment and corresponding incident rates.
2. Flawed Management of Change- A large percentage of incidents take place after changes to a process or procedure. Implementing an effective management of change procedure and, more importantly, evaluating those efforts can dramatically reduce incident rates.
3. Inadequate Focus- In the race for productive operations, organizations tend to place an emphasis on response, rather than prevention. Building risk management into your processes from the beginning can help reverse that trend and lead to positive impacts to the corporate culture.
4. Ineffective Communications- In many cases, information is spread throughout the organization, with different departments having a piece of the puzzle. As an organization grows, this problem becomes worse. An effective risk assessment/management system reduces barriers to communication and improves communication systems.
In our next post, we’ll look at ways in which technology can be used to mitigate the items identified above and help your organization develop a world class compliance management system.
For more information on how Accupoint ‘s solutions can help your organization manage risk, contact us at 800.563.6250 or visit our website to arrange a demonstration of our flexible, cloud based API Spec Q1 management solution.