In June 2018, API released Q1, 9th Edition, Addendum 2. Addendum 2 focused on supply chain controls, specifically on multi-tier suppliers. It expanded the definitions to included associated (tier 2 & 3) level suppliers essential for product realization.
The long-awaited 10th edition update is currently being finalized, and is expected to be released in the coming months. The new edition will contain some significant changes and will require companies to review their current programs for conformity. Additionally, the new requirments will impact existing API Product specifications as well. Accupoint Software’s InterLink platform provides users with an innovate, web-based tool to manage all aspects of the new API Q1 requirements. With over 54 integrated modules, our InterLink framework delivers a well-structured and formalized method to minimize risks, improve operational efficiency and meet customer requirements for product quality. For more information, or to schedule a platform demonstration of our Interlink API Q1 software, please contact us today. Many service supply organizations are using internal audits as a method to improve operations and impact their bottom line. In addition to being required by API Spec Q2, an effective audit program will highlight potential problems areas, identify failure points, and determine the effectiveness of controls.
Internal auditing provides the mechanism that organizations use to examine business processes and evaluate compliance with both internal and external requirements. Successful auditing incorporates best practices and other tools to provide maximum impact. To that end, we have outlined five useful tips to help advance your next internal quality audit. 1. Strong Attention to Detail It is important for internal auditors to note and document evidence throughout the auditing process. These notes are used later to analyze events and reconstruct specific situations. This does not mean that auditors should focus on tiny, unimportant details through nit-picking, but rather components that are a part of a bigger issue that can be addressed. 2. Friendly Attitude Stress levels are already high when employees are dealing with an audit. If an internal auditor is aggressive, hostile, or difficult to deal with, employers often minimally engage and will not share as much. If an internal auditor presents with a friendly attitude and is open, they will be more likely to get feedback. The last thing an auditor wants to do is put an employee on the defensive or make them feel ill at ease. 3. Reporting Supported by Checklists Internal auditors use checklists to balance reporting and should ensure that they are clean and support numerical values and ratings. These checklists enable companies to report on growth as well as challenges that exist across various departments. These reports are essential and allow businesses to assess whether their improvement efforts are working, and what training is needed to reach their goals. 4. Generation of Auditing Teams Internal auditing teams can be very successful, especially with all the documentation that goes into completing an audit the right way. While a single auditor would be responsible for actively listening while documenting their findings, a team can allocate responsibilities to various areas such as recording, listening, and documenting. This way, all team members can collaborate to ensure no information is overlooked. 5. Looking at the Whole Picture When an internal audit is taking place, the auditor or team should be able to look at the picture as a whole, incorporating current situations as well as past audit results. Focus should take place on past issues to determine whether they have been corrected and closed before reassessments take place in the same area. This is a delicate balance that will prove most effective and time efficient. For more information on how Accupoint Software can help streamline your internal auditing program, please contact us today. Companies relying on the traditional spreadsheet to manage their QMS often find it to be overwhelming to manage as the data volume continues to grow. Those using spreadsheets have to contend with issues like how best to collaborate when working within the same sheet or how to maintain data integrity. Accupoint's quality management system can be advantageous for organizations that want to save time and improve productivity when managing compliance data.
Top advantages of a quality management software solution Companies are utilizing quality management software to answer the need for a better data management and process analytics. Both management and team members alike recognize the value in being able to better manage large volumes of data in order to improve their process information flow. Benefits of an Integrated System 1. Accupoint’s quality management systems can automate your program updates based on parameters set. This means that you don’t have to worry about changing and overhauling your system because the solution evolves as your business needs do. 2. Accupoint improves data integrity. Redundancy of data, entry protocols, system updates and records maintenance can all be done conveniently from within the software solution. Pulling accurate reporting is easiest when information is consolidated and entered uniformly. 3. Detecting emerging trends across different areas of the organization is simplified with Accupoint’s quality management solution. The information is securely stored within the centralized system, which makes all of the data is available for review in real-time. Accessibility to real-time data enables smart, quick decision-making across the board. 4. While spreadsheets can hold a large amount of data, keeping information secure and reliable as data continues to grow presents its share of challenges. Scalable quality manage systems empower teams to seamlessly expand their solutions to accommodate growing customer and regulatory requirements. 5. Accupoint’s solutions offer flexibility in how data is entered. Individuals can choose to enter data traditionally or through other methods such as scanning or geo-tagging. These options facilitate collaboration and reduce error rates among those handling information. 6. User-friendly methods to track a range of information are an additional advantage to transitioning to Accupoint’s solution family. Tracking training progress, quality standard updates, testing cycles, and auditing results can all be done conveniently through one single user interface. Cutting costs using accurate real-time data and improved collaboration are the most common reasons for making the switch to an Accupoint quality management software solution. Better reporting, collaboration, data integrity, and analysis become possible with the right system and solution in place. For more information on Accupoint Software or to schedule a platform demonstration, please visit us at www.accupointsoftware.com. Corrective and preventive actions are important parts of a quality management system (QMS) , but sometimes it can be difficult to tell these two processes apart.
A corrective action deals with a nonconformity that has occurred, and a preventive action addresses the potential for a nonconformity to occur. Section 8.5.2 of the ISO 9000 standard says corrective action eliminates the cause of nonconformities to prevent recurrence, and section 8.5.3 says preventive action determines and eliminates the causes of potential nonconformities to prevent occurrence. In a nutshell, one deals with what has happened and the other attempts to stop something from happening. Many auditors recommend using separate procedures and forms to document each type of action. The standard doesn’t say this must be done, but there is a heavy implication that it should be done. One way to understand these processes is to break down what is required for each one: Corrective Action Process
Preventive Action Process
Both corrective and preventive actions require effective communications. In addition, both require clear documentation of actions taken and lessons learned. Documenting, controlling and communicating corrective and preventive actions ensure appropriate action is taken within a reasonable timeframe and the resulting changes are effective. For more information on how Accupoint Software can help your organization manage the corrective and preventative action process, please contact us today. The benefits of a corrective action program are immeasurable, and in the oil and gas industry, these programs are an integral part of any quality management system. An effective corrective action system works to identify the root cause of an issue, generates action plans to reduce or eliminate the chance of recurrence, and provides for evaluation of solution effectiveness.
That being said, some companies struggle with implementing an effective corrective action management program. Below are some of the key elements of a successful corrective action program. 1. Have the right people leading your corrective action program. Put together a team to evaluate potential members for the program. Make sure that the people chosen understand the issue in question. Team members must have first-hand knowledge of the process being assessed. 2. Evaluation of Issue The corrective action team should collect data on similar issues that have occurred in the past. Subsequently this information needs to be analyzed and evaluated to determine applicable root causes. 3. Develop Corrective Action Plan The corrective action plan should identify the root cause of the issue, containment actions as well as specific action taken long term to reduce or eliminate the chance for a recurrence. Finally, ensure that the corrective and preventive action plan is properly communicated with applicable personnel within the organization. 4. Create Compliance Once the corrective action has been implemented, utilize the evaluation results to drive your corrective action impact. The impact analysis will create benchmarks and pinpoint opportunities for process improvements. Effectively managing your corrective action program is critical to your success. To find out how Accupoint can help improve the effectiveness of your corrective action program, please contact us today. |
