During times like these, companies find themselves looking for ways to maintain productivity and revenue while limiting exposure to the markets and unnecessary costs. Operational excellence lies at the heart of these efforts.

​If your organization is reeling from the market shifts and looking for ways to survive, then now is the perfect time to re-examine your operational expenditures, project management, and other critical processes.

It can be hard for companies to step back from the current situation and see the big picture, but gaining a high-level view of the company, markets, and industry is essential to long-term success. Doing this now will help you spot opportunities for cost reduction and reinvestment while the market is down, and it will position you for growth into the future.

Remember, the ability to look at your current situation through the lenses of operations, compliance, and quality management is a strategic strength. It provides a perspective that balances data, business goals, and risk management. Organizations that use this approach will discover ways to do more with less and re-establish growth.

Companies that commit to improving their operations and/or maintaining their already high standards will see their fortunes improve much faster than firms that ignore issues during the downturn. Firms practicing operational excellence, or working towards it, will be more agile and responsive to market changes during this cycle and future ones.
 
For more information on how Accupoint can help you improve your operational excellence, please contact us today.

​To that end, we have incorporated 4 methods for users to import their legacy data into the platform:
 
1.Upload and Attach
If you have previously developed process documentation, there is no need to reinvent the wheel.  Simply upload and attach the applicable documents into the system.  Once entered, the platform will handle access and revision control duties.  For example, if you have an existing standard operating procedure (SOP), you can simply upload and attach the file into the Accupoint document management system.
 
2.Template Import
If you maintain your records on an excel spreadsheet and want to transition to the Accupoint platform; simply download an import template, populate it with your data and click a button to import.  The system will take care of formatting the existing data and creating new records.  For example, if you are maintaining your corrective action program on a spreadsheet, populate the applicable import template and upload into the Accupoint application.
 
3.Active Link
If your organization uses an ERP or accounting system program, you can connect your QMS with the external application alleviating the need for redundant data entry.  For example, if you are using an Accounting System to track payroll expense for your employees, there is no need to enter those records into you Accupoint application.  With the Active Link technology, the platform will automatically scan the external application and create a corresponding employee training record in your QMS platform.
 
4.Legacy Load™
Send us your legacy data and we will do the rest.  With our Legacy Load™ service, we take the hassle out of converting to a new system. Our technical services team will load your legacy data, users, and company information into the application, and alert you when your system is ready use.
 
To summarize, it is important to get your new QMS system up and running as quickly as possible.  We understand that daily responsibilities sometimes get in the way of achieving this goal.  At Accupoint,, we have developed processes and built-in functionality to ensure your success.  To learn more about legacy data import options, please contact a member of support team today.

1. Maintenance of equipment and machines
It is a fact that equipment will wear out at some point. It is of great importance to maintain equipment at standard levels. It the responsibility of the company to ensure proper safety measures are in place rather than waiting for regulatory agencies to spot-check their compliance.

2. Training and certification
Employees of should be trained on safety the safety management system. It is of no importance, for example, to have fire extinguishers on the rig if employees don't know how to use them.
 
3. Use of experts
When making operational decisions, experts can help the management by advising it on both short term and long term consequences. Safety engineers should be involved in decisions such as developing new operational workflows and documentation.
 
4. Observing industrial standards
Implementing and maintaining global quality, environmental and safety standard will provide a framework to identify and mitigate risks at the point of operation. 
 
5. Change management
Risks are inherent whenever there is change. Changes that have safety implications should be to thoroughly evaluated, and have a comprehensive hazard analysis performed. It is also of great importance to document the management of change process so that a gap analysis can be performed subsequent to implementation.

In short, managing risk requires proactive and preventive measures to protect your organization’s and customer’s interests. Detection and mitigation of risk potential should be at the core of your total risk assessment strategy.
 
For more information on how Accupoint Software can help you manage your risk mitigation efforts, please email or call us at (800) 563-6250.

• ​Identify a list of metrics and KPI’s that are important to monitor

Key performance indicators and defined metrics are important to monitor because most companies are dependent on suppliers and the global supplier network makes it difficult to manage and track supplier performance. As a result, failure to manage and monitor supplier performance can lead to major supply chain disruptions, delivery problems, poor quality, and other issues that damage a company’s credibility, as well as the bottom line. 

• Measure and track costs of supplier quality

Tracking the costs associated with supplier quality helps to determine business productivity and measure the impacts associated with doing business with a supplier.  By tracking costs, companies reduce risk associated with doing business with certain suppliers, maintain a competitive business advantage, and track ROI.  

• Maintain a corrective action plan

Maintaining a corrective action or preventative action plan is very important in dealing with any potential problems or future incidents. The results of the corrective action process should be to implement a corrective action to remove identified problems, improve product quality and improve the overall effectiveness of the quality management system.

• Create a supplier risk scorecard

Companies can configure a scorecard to meet specific needs. Set thresholds for acceptable, moderate, and severe risk levels. With multiple categories to choose from, companies can measure and view overall supplier risk.

• Maintain a collaborative environment and enforce supply chain audits

With so many different and new suppliers in the oil and gas industry, the risk associated with doing business has increased and it is more important than ever to reduce that risk in the supply chain by increasing the number, frequency, and duration of audits performed. By maintaining awareness and collaboration creates effective relationships to minimize and track risk.
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Accupoint’s family of compliance solutions can help implement all of the best practices suggested above.  To find out how Accupoint Software can help manage your supply chain requirements , please contact us today.