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For any business, the more efficient your business processes are, the lower your business costs will be. Identifying the appropriate corrective actions not only eliminates poor practices, it also ensures that your business is in compliance with applicable API standards.
There are many reasons why corrective actions become necessary. Those reasons can include process issues, customer complaints, or improper training among other things. Effective corrective actions should be informed by data that is gathered throughout the productions cycle. The most effective way to gather this data is through the utilization of software. Through automation, it will be easier to see process dependencies that may not be apparent if each stage and its supporting processes were looked at individually. This approach eliminates the likelihood that a corrective action in the production process has a negative impact on processes that follow it, like packaging and shipping. Choosing comprehensive quality management software that includes data collection for corrective actions will help ensure that your micro decisions are made with considerations for the macro business environment. The software should also allow you to quickly gather information to assess the impact of corrective actions to make ongoing changes rapidly if needed. And, the software should have functionality to generate real-time reports to support recommended corrective actions to win company buy-in. Accupoint Software empowers companies to make optimal decisions to improve productivity and drive more efficient operational procedures. For more information on how Accupoint can help you manage your corrective and preventative action programs, visit www.accupointsoftware.com or call us at 800.563.6250. Maintaining a management system that is effective, satisfactory and suitable is a requirement of the API Spec Q2 standard. In fact, section 6.5 states:
“The organization’s quality management system shall be reviewed at least annually by the organization’s management to evaluate the quality management system’s continuing suitability, adequacy and effectiveness.” To that end, we thought we would discuss a couple of items to help streamline your Management Review planning. When to Have a Review The standard requires that you review your system annually, at a minimum. However, best practice dictates that you schedule your reviews more often, say quarterly and focus on specific aspects during each session. Ultimately, this makes the process easier to manage and avoids duplication of efforts. What to Include When you are setting up your Management Review agenda, make sure to compile data for use in the discussion. Include internal and third party audit results, customer complaints, non-conformities and corrective action requests. Develop a schedule that allows you to review each aspect of the management system by the anniversary date. Be sure to allow for a discussion period, to address areas for improvement as well as ways that the system should be monitored. Upon completion, prepare action plans to address required changes to processes, resources, and other items identified in the review. Documentation Per the standard, the results of the Management Review must be documented and maintained. In addition, top management must review and approve the summary assessment. Results should be communicated with appropriate individuals throughout the organization. Finally, the results should be used to drive continual improvement efforts within the organization. To find out how Accupoint can help streamline your Management Review and related processes, please call toll free 800.563.6250 or visit us on the web at www.accupointsoftware.com. Managing documents is a crucial part of every business. It affects workflow, efficiency and your bottom line. A company lacking a proper system for handling documents is at risk of making devastating mistakes. Here are three keys to effective document management.
Single location An effective system compiles all documents in a single location. They are well-organized and easily accessible from various devices. The search options are very important. You must be able to find the necessary documents. Having a centralized archive of all data is the best way to avoid losing vital information. Classification In order to remain organized, your documents must be classified into specific categories. Consider how you group and label these items. Make sure everyone with access to the data understands the classification procedure. It should be clear and concise to avoid confusion. Improperly filed documents create chaos. Integration This is a top priority. Businesses today use many different applications and platforms for creating documents. Your archive management system must incorporate all the various types. If your business uses certain document types which are not compatible, you must either switch platforms or implement an entirely new integration system. Either way, it is of great significance that you have a properly functioning system for integrating all document types Managing documents within a business is too important to overlook. It is a primary consideration in order for a company to perform at optimal levels. If your current system is not working, rework it immediately. It may seem like an overwhelming task but it is a necessity. Once everything is in place and all employees are on the same page, you have a seamless system in which to work efficiently and effectively. For more information on how Accupoint can help to streamline your document management system, please visit our website or contact us to schedule a demonstration. |
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February 2023
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