Visitor Management and Risk Mitigation

Visitors to public buildings pose a substantial security risk. This affects the oil & gas industry as much as any federal facility. A smart company can reduce that risk, however, by managing its visitors.

Some visitor management systems are "low-tech"; that is, the person signs her name, the time she enters the building, what office/employee she will visit, and signs out when leaving the building - all done using pen and paper.

The most successful visitor management relies on computerized systems to confirm visitor identity, conduct background checks, confirm security clearances and otherwise obtain information with regard to the person that may affect his or her ability to visit or that impacts the company.

To be successful, a visitor management system should combine security checks with access control. The low-tech method used keys, key cards, and badges to limit access to sensitive areas. Comprehensive visitor management systems now use smart software technology and web-based programs able to document a visitor's whereabouts in the building and track building usage by specific visitors. Some include registration through a portal before the visit. This technique helps the business check the identity and security clearance to fast-track the visitor when he arrives. The visitor management process begins several days before the actual visit and isn't completed until after the visit is over and all information analyzed.

For more information on how Accupoint’s solutions can help you manage your visitor management process, visit www.accupointsoftware.com or call us at (800) 563-6250. We always appreciate the opportunity to share information on systems that can help your business become more efficient and positioned to meet global business standards.